Data Protection Notice

Cookies & Serverlogs

• Necessary Cookies

  The Parliament‘s website places cookies to ensure its functionality and – with your consent – one cookie to carry out web analysis.

  Necessary cookies: So-called session cookies are used. These are text files that are stored on the user’s computer and enable to clearly distinguish different users. These cookies are deleted when the browser is closed.

  Moreover, for reasons of failure safety and load distribution, a cookie is placed which is deleted after 24 hours. It exclusively contains information on which of the Parliament’s web servers is and/or was connected to the user’s device so that the session can be continued after the connection has been interrupted and re-established. This cookie is neither read nor evaluated in any way by other system components of the Parliament’s website.

  The setting of these cookies is necessary for the functionality of the Parliament’s website (and thus the performance of the Parliamentary Administration’s tasks). Data is not transmitted to third parties.

• Web Analysis Cookies

  With your consent, the Parliament’s website places a cookie by Matomo, an open source software for the statistical tracking of visits to the website (web analysis). The user’s IP address is anonymized prior to further processing. The information generated by the cookie is stored on a Parliamentary Administration’s server for the purpose of analysing website usage. Such information is not transmitted to third parties.

• Server Logs

  Each time you access the Austrian Parliament's websites, in particular the following data is stored in a log file (server logs) for a limited time:

  IP address, request details and destination address, name of the requested file and volume of data transferred, date and time of server request, notification of whether the retrieval was successful, processing time of the request in microseconds, user agent, SSL version used, referrer, http protocol version, http method
  This data is used exclusively to control and ensure system security. We will neither analyse personal data nor create user profiles. Nevertheless, we reserve the right to analyse your IP address in the event of attacks on the Parliament's internet infrastructure.

Registration on the website

• Purpose(s) of processing

  Personalisation of the website (profile) and provision of services such as watch lists, saved searches, subscriptions, and notifications.

• Legal bases for the processing

  Consent: you can withdraw your consent to receive certain services at any time by making appropriate changes to your profile; this leads to the deletion of your data (from the corresponding mailing list).

  You can also delete your profile entirely. Withdrawal of consent does not affect the lawfulness of processing on the basis of your consent before its withdrawal.

• Processed data categories

  title (optional), first and last name, e-mail address, password, postal code and city (optional), country (optional), date of registration and date of confirmation of registration (time of clicking on the link transmitted by email), internal key for validation of the e-mail confirmation, which is transmitted together with the e-mail, watch list entries (optional), saved searches (optional), (optional) settings to suscriptions & notifications e. g. subscribed topics. For subscribing to event invitations, see Registration for the invitation subscription (event database).

• Storage period

  Until consent is withdrawn for individual services or your media profile is deleted. Data history is not saved.

• Recipients

  The data will not be passed on to third parties.

Registration for Media Representatives

• Media Profile

  Purpose(s) of processing: Personalization of the website (media profile) and provision of services for media representatives (journalists including foreign correspondents)

  Legal bases for the processing: 

  • Consent: You can withdraw your consent to receive certain services at any time by making appropriate changes to your profile; this leads to the deletion of your data (from the corresponding mailing list).
  • You can also delete your profile entirely. Withdrawal of consent does not affect the lawfulness of processing on the basis of your consent before its withdrawal.

  Categories of data processed: Gender, first and last name, nationality, date of birth, place of birth (optional), country of birth (optional), e-mail address, phone number, information on media activity (name of medium, department, format (optional), focus (optional), type of medium(i. e. agency - online medium - print medium - radio - TV - freelancer), function (photographer – camera operator – writer/editor - technician), issuer and number of press card (respectively ORF or APA employee card), information on the medium's headquarters (country, city, postal code - postal address (optional) - phone number (optional)- website (optional)), password, application for a permanent access pass.

  Storage period: Storage period lasts until consent is withdrawn/your media profile is deleted or there is the announcement that you are no longer active as a media representative. However, this is no longer than two years after your profile was last active. Data history is not saved.

• Permanent Access Pass

  In case you apply for a permanent access pass, the following applies:

  Membership in the association Vereinigung der Parlamentsredakteurinnen und ‑redakteure or a contractual relationship with the Austrian Broadcasting Corporation (ORF) as host broadcaster is a prerequisite for the issuing of a permanent access pass.

  Purpose(s) of processing: Issuance of a permanent access card, access controls

  Legal bases for the processing: Compliance with legal obligations (Parliament Building rules, security clearance according to Section 55a para. 1 subpara. 2 Sicherheitspolizeigesetz)

  Categories of data processed: In addition to the data collected in the course of registration for media representatives, register queries in the central population register and security policing systems are carried out by the Federal Ministry of the Interior (BMI) or its subordinate offices (security clearance).

  Storage period: until consent is withdrawn/your media profile is deleted or there is the announcement that you are no longer active as a media representative. However, this is no longer than two years after your profile was last active.

  Recipients: At least once a calendar year: Offices of the Federal Ministry of the Interior to carry out the security clearance. ORF (if commissioned by them) or the Vereinigung der Parlamentsredakteurinnen und –redakteure will receive relevant extracts from your data (in particular first and last name, medium, office address, e-mail and phone numbers).

  The provision of personal data is required for the accreditation as a media representative. Failure to provide the data will result in the rejection of your application for a permanent access pass.

Popular initiatives

• General information

  Information on the initiation and handling of a popular initiative can be found under "Volksbegehren".

• Purpose(s) of processing

  Parliamentary handling of the petition for a popular initiative, communication with the representatives of the petition for a popular initiative (in particular summons to committee meetings, further correspondence), transparency, and information for the public

• Legal bases for the processing

  Fulfillment of legal obligations (Art. 41 para. 2 B-VG, ‚"Volksbegehrengesetz" 2018, Austrian National Council Rules of Procedure Act 1975 - in particular Section 37 para 1, Section 37a para. 1 no. 4, Section 42 para. 1 and 1a)

• Processed data categories

  Name, profession, address and signature of the authorized representative and his/her deputy; if applicable, e-mail address and e-mail communication; if applicable, request to speak at a public committee meeting; if applicable, audio and video recordings of a public committee meeting; if applicable, deviating personal statement on the committee report; if applicable, bank details and date of birth (for reimbursement of travel expenses)

• Storage period

  Data in parliamentary documents (e.g. petition for a popular initiative, official minutes, committee report, excerpts where applicable): unlimited; archiving of documents in accordance with archiving regulations (Federal Archives Act, Section 2 para. 1 of the Federal Archives Ordinance)

  Data in the context of organizational committee support by the Parliamentary Administration (e.g. correspondence, summonses): Retention in accordance with the retention periods of the Parliamentary Administration (standard period: ten years), then archiving in accordance with the aforementioned archiving regulations or shredding/deletion (if not worthy of archiving in accordance with these regulations)

  Any audio and video recordings of a public committee meeting: in principle unlimited; if necessary, archiving in accordance with archiving regulations

• Recipients

  Publication of the petition for a popular initiative, the committee report, any dissenting personal statement on the committee report, any excerpts from a public committee meeting, any audio and video recordings of a public committee meeting, and reports from parliamentary correspondence

Citizens' initiatives

• General information

  Information on submitting a citizens' initiative can be found under "Bürgerinitiative einreichen".

• Purpose(s) of the processing

  Parliamentary treatment of the citizens' initiative

• Legal bases for the processing

  Fulfillment of legal obligations (Section 100 para. 2 and 3 and Section 23b para. 2 of the Austrian National Council Rules of Procedure Act 1975)

• Processed data categories

  Supporters: name, address, date of birth, date of signature, signature

  First signatory: additional e-mail address, registration in the electoral register of an Austrian municipality, proof of main residence

• Storage period

  Name of the first signatory as part of the citizens' initiative: unlimited, archiving in accordance with archiving regulations (Federal Archives Act, Section 2 para. 1 of the Federal Archives Ordinance)

  Other personal data: duration of the current legislative period, then archiving in accordance with the aforementioned legal archiving provisions or shredding/deletion (if not worthy of archiving in accordance with these provisions)

• Recipients

  Publication of the citizens' initiative including the name of the first signatory

Other subjects of negotiation

• General information

  The processing of personal data may be necessary in individual cases in connection with parliamentary negotiation items (e.g. motions for resolutions), depending on the specific item or topic.

• Legal bases for the processing

  Fulfillment of legal obligations or performance of a task in the public interest (Austrian National Council Rules of Procedure Act 1975, Rules of Procedure of the Federal Council)

• Storage period

  Data in parliamentary documents: unlimited, archiving of documents in accordance with archiving regulations (Federal Archives Act, § 2 (1) of the Federal Archives Ordinance)
  
  Other data (in particular in the context of preparation): as long as it is required for the stated purposes

Hearing of respondents and experts

• General information

  Committees and subcommittees as well as hearings and commissions of enquiry may invite experts or other persons providing information to make oral or written statements (Section 40 and Section 98 of the Austrian National Council Rules of Procedure Act 1975, Section 33 and Section 66 of the Rules of Procedure of the Federal Council).

• Purpose(s) of processing

  Invitation and questioning of experts or other persons providing information in the context of a committee meeting or hearing or commission of enquiry, transparency, and information of the public

• Legal bases for the processing

  Fulfillment of legal obligations or performance of a task in the public interest (Austrian National Council Rules of Procedure Act 1975, Rules of Procedure of the Federal Council)

• Processed data categories

  Name, function/job title/field of activity, contact details (in particular e-mail address) and e-mail communication, if applicable, request to speak at a meeting, if applicable, audio and video recordings of a public meeting, if applicable: written statement, if applicable, bank details and date of birth (for reimbursement of travel expenses)

• Storage period

  Data in parliamentary documents (e.g. official minutes, committee report, excerpts or stenographic minutes): unlimited, archiving of documents in accordance with archiving regulations (Federal Archives Act, Section 2 para. 1 of the Federal Archives Ordinance)

  Data in the context of organizational committee support by the Parliamentary Administration (e.g. summons, reimbursement of travel expenses): retention in accordance with the Parliamentary Administration's retention periods (standard period: ten years), then archiving in accordance with the aforementioned archiving regulations or shredding/deletion (if not worthy of archiving in accordance with these regulations)

• Recipients

  Publication of the committee report, any written statement, any excerpts or stenographic minutes, any audio and video recordings of a public meeting and reports from parliamentary correspondence

Parliamentary questions and responses to questions

• General information

  The processing of personal data may be necessary in connection with parliamentary questions and responses to questions, depending on the specific subject matter of parliamentary scrutiny or public interest.

• Purpose(s) of processing

  Parliamentary scrutiny, transparency,and public information

• Legal bases for the processing

  Fulfillment of legal obligations or performance of a task in the public interest (Art. 52 B-VG, §§ 89 ff of the Austrian National Council Rules of Procedure Act 1975, § 24 and §§ 59 ff of the Rules of Procedure of the Federal Council)

• Storage period

  Data in inquiries and responses to inquiries: unlimited, archiving of documents in accordance with archiving regulations (Federal Archives Act, Section 2 para. 1 of the Federal Archives Ordinance)

  Other data (in particular in the context of preparation): as long as it is required for the stated purposes

Investigating Committees

• General information

  General information on the activities of the investigating committees can be found under "Untersuchungsausschüsse." The processing of personal data is necessary in particular in connection with the processing of the files and documents submitted (which may contain such data), the questioning of persons providing information and reporting.

• Purpose(s) of processing

  Parliamentary scrutiny, summoning and questioning of respondents, transparency, and public information

• Legal bases for the processing

  Fulfillment of legal obligations or performance of a task in the public interest (Art. 53 B-VG, Section 33 of the Austrian National Council Rules of Procedure Act 1975, Rules of Procedure for Parliamentary Investigating Committees)

• Storage period

  Data in parliamentary documents (e.g. minutes of questioning, committee reports, parliamentary group reports): unlimited, archiving of documents in accordance with archiving regulations (Federal Archives Act, § 2 (1) of the Federal Archives Ordinance)

  Data in the context of organizational committee support by the Parliamentary Administration (e.g. summonses): retention in accordance with the Parliamentary Administration's retention periods (standard period: ten years), then archiving in accordance with the aforementioned archiving regulations or shredding/deletion (if not worthy of archiving in accordance with these regulations)

  Other data (in particular in the context of preparation): as long as it is required for the stated purposes

Statement as a private individual

• Purpose(s) of processing

  Provision of approved statements on the intranet, publication of statements (with express consent), storage of legal documents, scientific or statistical studies that are not aimed at personal results.

• Legal bases for the processing

  Consent (publication of statements), fulfillment of legal obligations (retention provisions), performance of a task in the public interest (review procedure pursuant to Section 23b of the Austrian National Council Rules of Procedure Act 1975).

• Processed data categories

  First name and last name, title/academic degree(s) (voluntary information), e-mail address, postal code and city, underlying subject matter, text of the statement and attachments including file names, consent to publication of the statement: yes/no, date and time of sending the data entered in the form, (as a guest) date and time of confirmation of the e-mail address, if this is done by clicking on the link sent by e-mail ("release").

  In the case of comments on ministerial drafts, it is also recorded whether these are submitted on the respondent's own initiative or at the invitation of the responsible Federal Ministry. In the case of citizens' initiatives and petitions, Austrian citizenship is also recorded.

• Storage period

  In accordance with the applicable time limits for the retention of documents (archiving as legal documents, if applicable).

• Recipients

  Parliamentary Groups (intranet) and - in the case of ministerial drafts - the responsible ministry receive the last name, first name and any title, zip code and place as well as the text (including annexes) and date of the statement.

  If you consent to the publication of your statement, your last name, first name and any title, zip code and city, text and attachments including file names and the date of the statement will be made available to the public. You can revoke your consent to the publication of your statement at any time. In this case, your personal data may be stored only within the scope of the applicable statutory retention obligations.

Statement as a representative of an institution or organization

• Purpose(s) of processing

  Provision of approved statements on the intranet, publication of statements, storage of legal documents, scientific or statistical studies that are not aimed at personal results.

• Legal bases for the processing

  Fulfillment of legal obligations (retention regulations), performance of a task in the public interest (review procedure pursuant to Section 23b of the Austrian National Council Rules of Procedure Act 1975).

• Processed data categories

  Name of the institution/organization, contact details of a representative (last name and first name, e-mail address), underlying subject matter of the procedure, text of the statement and attachments including file names, date and time of sending the data entered in the form, (as a guest) date and time of confirmation of the e-mail address, if this is done by clicking on the link sent by e-mail ("release").

• Storage period

  In accordance with the applicable time limits for the retention of documents (archiving as legal documents, if applicable).

• Recipients

  Statements by institutions/organizations are public; the name of the institution/organization as well as the text (including attachments) and the date of the statement are published.

Support for citizens' initiatives, petitions, statements

• Purpose(s) of processing

  Documentation (and, with express consent, publication) of support for citizens' initiatives, petitions or published statements (political opinion imaging), prevention of abuse through repeated support, scientific or statistical studies that do not aim to obtain personal results.

• Legal bases for the processing

  Consent (publication of support), performance of a task in the public interest (assessment procedure pursuant to Section 23b of the Austrian National Council Rules of Procedure Act 1975).

• Processed data categories

  First name and last name, title/academic degree(s) (optional), e-mail address, postal code and city, country, consent to publication of data: yes/no, supported petition, citizens' initiative or statement, date and time of support, (as a guest) date and time of confirmation of e-mail address, if this is done by clicking on the link sent by e-mail.

• Storage period

  Until the end of the legislative period in which the citizens' initiative, petition or the subject matter on which a statement is based was dealt with; thereafter, anonymization. In the case of matters which, pursuant to Section 21 para. 1a Austrian National Council Rules of Procedure Act 1975, become the subject matter of the next elected National Council and the preliminary deliberations of its committees, or opinions thereon, until the end of parliamentary proceedings; thereafter, anonymization.

• Recipients

  If you consent to publication, your last name, first name and any title, zip code and city as well as the date of your support will be disclosed to the public. You can withdraw your consent to the publication of your support at any time.

Access to Parliament Buildings

• General information

  All visitors are asked to present a valid ID upon entering the Parliament Building which will be scanned. Alternative modes of access control are available. More information: offline and online on-site registration.
  Without providing the data, no access can be granted.

• Purpose(s) of processing

  Automation-supported check with the list of bans on entry to identify persons subject to a valid ban, thus ensuring compliance with the rules for the Parliament Building. Knowledge of the identity of persons present in the historic Parliament Building, particularly to clarify the situation in the event of an emergency, increased risk, or relevant incidents. This is linked to ensuring compliance with the rules for the Parliament Building and maintaining security in the historic Parliament Building.

• Legal bases for the processing

  Performance of a task in the public interest (Article 30 para 3 B-VG; the National Council’s President’s domiciliary right pursuant to Section 14 para 1 GOG-NR; Section 11 rules for the Parliament Building and Access Directive); pursuit of the controller’s overriding legitimate interests pursuant to Article 6 para 1 lit f GDPR in the area of private sector administration, i.e. in particular with regard to events (self-protection and protection of liability, protection of persons and property).

• Processed data categories

  All information on the front and, if necessary, the back of the ID card presented. In cases of alternative modes of access control: name, date of birth, ID-card number.

• Storage period

  The ID’s data and all information obtained via alternative modes of access control will be deleted 96 hours after scanning.

• Data source

  In the case of group entries, where applicable, by the contact person.

• Recipients

  If necessary, your data will be disclosed to selected employees of processors working for the security department. Your data will only be transmitted to third parties if required to do so by law or court.

Registration for public guided tours

• General information

  Please also note the information on data processing in connection with access to the parliament buildings, which you can find under "Registration of the visit and access to Parliament buildings”.

• Purpose(s) of processing

  Organisation and conduct of guided tours

• Legal bases for the processing

  Performance of (pre)contractual steps (bookings)

• Processed data categories

  Requested tour (day, time, and language), title (optional), first and last name, gender, date of birth, e-mail, postal adress (street, postal code, city – optional), country (optional), telephone number (optional), information on the group (optional): first and last name of participants, gender, date of birth, e-mail, child: yes/no.

• Data source

  In the case of group registrations, where applicable by the registering person

• Recipients

  Your data will only be transmitted to third parties if the Parliamentary Administration is required to do so by law or court decision.

Booking of individual guided tours for groups

• General information

  Please also note the information on data processing in connection with access to the parliament buildings, which you can find under "Registration of the visit and access to Parliament buildings”.

• Purpose(s) of processing

  Organisation and conduct of guided tours

• Legal bases for the processing

  Performance of (pre)contractual steps (bookings)

• Processed data categories

  Requested tour (day, time and language), title (optional), first and last name, date of birth as well as contact details (e-mail, telephone number, if necessary postal adress) of the person registering, group name, number and, if relevant, age of participants.

• Data source

  Where applicable, by the person registering the group

• Recipients

  Your data will only be transmitted to third parties if the Parliamentary Administration is required to do so by law or court decision.

  Please note that the group leader must then register separately for access to the parliament building and must provide the first and last name of all participants; for that matter, the explanations under Registration of the visit and access to Parliament buildings apply.

Registration for events

• General information

  Please also note the information on data processing in connection with access to the parliament buildings, which you can find under "Access to Parliament Buildings”.

• Purpose(s) of processing

  Event planning and organisation, administration, and documentation of participants

• Legal bases for the processing

  Performance of a task in the public interest (Art. 30 (3) B-VG, public relations, documentation)

• Processed data categories

  First and last name, title (optional), academic degree (optional), date of birth, institution (optional), e-mail address, postal address (optional), postal code and city (optional), country (optional), comments on accessibility (optional), event title and date

• Storage period

  The data will be deleted after the end of the event (usually on the working day following the event)

• Data source

  We may receive your data from external cooperation partners of the respective event.

• Recipients

  If necessary, cooperation partners of the respective event

  Note: Some events are organised in cooperation with external partners. In such cases, the circle of invited guests is determined jointly by the Parliamentary Administration and its cooperation partners. Registration data is provided to the cooperation partners as far as necessary for the organisation of the event. The cooperation partners agree to erase, after the event has taken place, all personal data which they received exclusively for the preparation and the performance of the event. The same applies to the Parliamentary Administration vice versa. Obligations under the GDPR are fulfilled by the cooperation partner in whose area the relevant data processing is undertaken. Data subjects may exercise their rights under the GDPR in respect of and against each of the cooperation partners.

Registration of media representatives for public media events

• Purpose(s) of processing

  planning and organizing public media events and providing the necessary technical infrastructure

• Legal bases for the processing

  Performance of a task in the public interest (Art. 30 para. 3 B-VG, public relations, documentation)

• Processed data categories

  First name, last name, date of birth, telephone number, e-mail address, name of the medium, function, upload of a press card or accreditation from a media company, additional information (accessibility) - optional

• Storage period

  Until the day after the event or the media event

• Data source

  We may receive data from cooperation partners of the respective event or media event

Image and sound recordings at and transcripts of events

• Purpose(s) of processing

  (live) reporting and information in the context of public relations by publishing recordings as well as transcripts thereof in various analogue and digital media; documentation (picture and video database, records)

• Legal bases for the processing

  Performance of a task in the public interest (Art. 30 (3) B-VG, especially public relations, documentation)

• Processed data categories

  Image and/or sound recordings, description (in particular, if known: first and last name, title or academic degree, institution), transcripts (especially remarks)

• Storage period

  Unlimited

• Data source

  We may receive your data from external cooperation partners of the respective event

• Recipients

  Possibly processors (photo server), media, cooperation partners of the respective event, public

Use of the Parliamentary Library

• General information

  When visiting the Parliamentary Library (visiting exhibitions, using the open stacks area, reading room, and service zone), the general information concerning access to the Parliament Buildings applies.

  In case you want to order a volume in advance for use in the Parliamentary Library or want to use the services of the Virtual Reading Room, you must register on the Parliamentary Library's search portal. If you wish to take out items on loan from the Parliamentary Library, further data will be collected and a personal library card will be issued. The following additional information applies in these cases:

• Purpose(s) of processing

  Provision of (pre)ordered volumes and notification of users or loans of items; personalisation and subscription services; establishment, exercise or defence of legal claims

• Legal bases for the processing

  Consent (personalisation and subscription services); performance of (pre)contractual steps in conjunction with the rules governing the Parliamentary Library’s use; pursuit of legitimate interests (legal claims). You can withdraw your consent to the personalisation and subscription services at any time by corresponding changes to your profile settings. Withdrawal of consent does not affect the lawfulness of processing on the basis of your consent before its withdrawal.

• Processed data categories

  First and last name, e-mail address, password, order data or, if applicable, date of issue of the personal library card, postal address (street, house number, postal code, city), telephone number and borrowing data, if applicable personalisations (favorites, saved searches) and/or subscriptions

• Storage period

  Until consent is withdrawn for individual personalisation or subscription services or your Parliamentary Library’s search portal profile is deleted (max. two and 1/2 years after the last login).

• Recipients

  The data is processed in the Alma library system, operated by the IT service provider Ex Libris GmbH. Your data will only be transmitted to third parties if the Parliamentary Administration is required to do so by law or court decision, or with your respective consent.

  As is the case of visiting the Parliamentary Library, the provision of data is also required for pre-ordering volumes and taking them out on loan. If your data is incomplete or omitted, you will not be able to use the relevant services of the Parliamentary Library.

Use of the Parliamentary Archives

• General information

  When visiting the Parliamentary Archives, the general information concerning access to the Parliament Buildings applies.

  To use the Parliamentary Archives on-site, it is necessary to schedule an appointment with the Archives’ staff in advance and to submit a request for use within the calendar-year concerned.

  If your data is incomplete or omitted, you will not be able to use the relevant services of the Parliamentary Archives.

• Purpose(s) of processing

  Processing and documentation of requests, permits respectively rejections regarding the use of archive records (processing requests for use), surveillance of correct use of issued archive records by employees of the Parliamentary Archives; protection of archive records (protection of property); prevention, containment and investigation of liability-relevant behaviour insofar as it affects the protection of property; statistical analysis; scientific networking

• Legal bases for the processing

  Performance of a task in the public interest (Art. 30 para 3 B-VG, Bundesarchivgesetz, Bundesarchivgutverordnung, rules governing the Parliamentary Archives’ use); pursuit of legitimate interests (property-protection, surveillance of correct use and determination of infringements of the rules governing the Parliamentary Archives’ use of archive records; legal claims); consent (scientific networking; queried in conjunction with request for use)

• Processed data categories

  First and last name, academic degree (optional), date of birth, nationality, postal address (street, number, postal code, city, country), e-mail address, telephone number, subject matter of research, intended purpose of use (official purpose, scientific purpose, medial purpose, performance of legitimate personal purpose) incl. further information, intention of publication, place, date, signature, type of issued proof of identity (ID-card, driver license, passport, other), information on issued archive records, permission/information on rejection of request for use

• Storage period

  Requests and appointments: 7 years

  Requests for use: End of the following calendar-year, then archived (permanent storage) according to archive legal provisions (Bundesarchivgesetz, etc.)

• Recipients

  Your data will only be disclosed to third parties if you consent to it (scientific networking), if the Parliamentary Administration is required to do so by law or court decision or if necessary for prosecution of the (criminal) law. 

Video surveillance

• General information

  The buildings used by Parliament are subject to real-time and recorded video surveillance. The recorded data is not evaluated unless such evaluation is required for a specific reason. Evaluations are recorded and performed on the basis of a four-eyes principle (by two different and unrelated organizational units).

• Purpose(s) of processing

  Protection of persons and property; prevention, containment and investigation of criminally relevant behavior insofar as this affects self-protection (protection of legislative bodies and their members, employees and property) and responsibility to protect (especially functionaries/organs of other authorities and visitors); exercise of rules for the Parliament buildings; maintaining order in the Chambers.

• Legal bases for the processing

  Performance of a task in the public interest (Art. 30 (3) B-VG; President of the National Council’s domestic authority over the Parliament buildings in accordance with Section 14 (1) Rules of Procedure Act; rules for the Parliament buildings; exercise of sittings’ security in accordance with Section 13 (2) Rules of Procedure Act); pursuit of legitimate interests (self-protection and responsibility to protect).

• Processed data categories

  (Pixelated) image data, location, and time of image recording

• Storage period

  Video surveillance recordings are retained for 96 hours. If video surveillance recordings are saved in a specific case for purposes of protection or evidence, they will be deleted after procedures have been completed.

• Recipients

  Possibly, your data will be disclosed to select employees of processors working for the security department. If necessary for evidentiary purposes (e.g. if a crime is suspected, in case of an obligatory exchange of information between authorities), your data will be passed on to the relevant authorities. Your data will only be transmitted to third parties if the Parliamentary Administration is required to do so by law or court decision.

Communications with the Parliamentary Administration

• General inquiries and requests (contact forms, Email or post)

  Purpose(s) of processing: processing your request, logging of business cases

  Legal bases for the processing: performance of (pre)contractual steps, fulfillment of legal obligations (storage provisions), performance of a task in the public interest (Art. 30 para. 3 B-VG, administrative communication)

  Categories of data processed: Contact details (e. g. telephone number, e-mail address, postal address), possibly first and last name, job title, institution or company name, your request, and further communication

  Storage period: in accordance with the prescribed retention periods of written records (discarding periods according to the office regulations for business cases to be dealt with by the Parliamentary Administration; possibly archiving)

  Recipients: if necessary on a case-by-case basis, your request will be forwarded to the Parliamentary Administration’s competent organizational unit, parliamentary groups, or other federal departments. Otherwise, your data will be transmitted to third parties only if the Parliamentary Administration is required to do so by law or court decision, or with your respective consent.

• Requests and/or motions

  Purpose(s) of processing: Processing your request and/or motion
  
  Legal bases for the processing: Fulfillment of legal obligations (e.g. due to data protection law or law on the obligation to provide information)
  
  Processed data categories: Name, contact details, any other information you have provided, content of your request and/or motionand further communication and processing
  
  Storage period: Retention in accordance with the retention periods of the Parliamentary Administration (standard period: ten years, data protection requests and/or motions: five years), then archiving in accordance with the provisions of archiving law (Federal Archives Act, Section 2 (1) of the Federal Archives Ordinance) or shredding/deletion (if not worthy of archiving under these provisions)
  
  Recipients:  If necessary, your request and/or motionor the necessary data will be forwarded to the Mandataries or Parliamentary Groups affected by the request and/or motionand the responsible data protection officers (see Section 14 (10) of the Austrian National Council Rules of Procedure Act 1975 and Section 7 (11) of the Rules of Procedure of the Federal Council). Otherwise, your data will be transmitted to third parties only if this is necessary due to a legal appeal or if there is a legal obligation to do so.

• Newsletter

  The Parliamentary Administration offers newsletters on a variety of topics (e. g. updates by the parliamentary correspondence or the Budget Office, specialized information, etc.). The following provisions apply to these newsletters:

  Purpose(s) of processing: sending and administration of newsletters

  Legal bases for the processing: Consent - You can withdraw your consent to receive newsletters at any time. Please use the unsubscribe options of the respective newsletter or – as a registered user – the setting options in your profile. Withdrawal of consent does not affect the lawfulness of processing on the basis of your consent before its withdrawal.

  Categories of data processed: e-mail address, possibly first and last name, topics

  Storage period: until withdrawal of your consent; if you withdraw your consent, your data is deleted from the respective mailing list.

  Recipients: The data will not be passed on to third parties.

• Registration for the invitation subscription (event database)

  Purpose(s) of processing: sending and administrating invitations to events

  Legal bases for the processing: Consent - you can withdraw your consent to receive event invitations at any time; this leads to the deletion of your data. Withdrawal of consent does not affect the lawfulness of processing on the basis of your consent before its withdrawal.

  Categories of personal data concerned: Form of address, first and last name, title or academic degree (optional), institution/function (optional), e-mail address, postal address (street, postal code, city – optional), country (optional), comments on accessibility (optional), selection of subscribed subject areas (optional as a registered user), invitations sent, and registrations made so far

  Storage period: until withdrawal of your consent

  Recipients: The data will not be passed on to third parties.

• Applications

  Purpose(s) of processing: processing and assessing the application, conducting the selection process, making contact and, if consent given, keeping the application for future selection processes

  Legal bases for the processing: fulfillment of legal obligations (Ausschreibungsgesetz 1989, Beamten-Dienstrechtsgesetz 1979, Vertragsbedienstetengesetz 1948), performance of (pre)contractual steps, consent (keeping the application for future selection processes)

  Categories of data processed: Data provided with the application (in particular, CV data, letter of motivation, etc.) and during the selection process

  Storage period: The storage or erasure of data is based on Section 20 Bundes-Gleichbehandlungsgesetz, Sections 280 et seq. Beamten-Dienstrechtsgesetz 1979 (upon acceptance into employment) or - if consent has been given regarding keeping your application for future selection processes - until withdrawal of consent. You can withdraw your consent to keeping your application at any time. In this case, your personal data may be stored only within the applicable statutory retention periods.

  Recipients: Your data is treated confidentially and transmitted to third parties only according to legal obligations.

  For the relevant information regarding applications and inquiries via the Republic of Austria’s Jobbörse, please refer to the website www.jobboerse.gv.at/information.

• Possible future and actual contractors

  Purpose(s) of processing: Obtaining offers and cost estimates as well as contractual negotiations; following a contract’s conclusion: fulfilling or asserting contractual or legal rights and obligations

  Legal bases for the processing: performance of (pre)contractual steps, fulfillment of legal obligations (retention periods, Bundesvergabegesetz 2018), pursuit of legitimate interests (legal claims)

  Categories of data processed: regularly, first and last name, contact details, organizational data (company or company name, postal address, etc.), contracted performance, possibly function, payment data, evidence such as excerpts from the company register, trade register, criminal record, etc. are processed.

  Storage period: according to the applicable (legal) retention periods